Term 2, June 2018

Term 2, June 2018

Dear Colleagues

As you are aware, ICON is a long-term, strategic investment. ICON is an enterprise project that will underscore our ability to continue to comply with ever increasing requirements of our federal and state regulators. ICON will enable us to be agile and introduce better practice quickly, uniformly and universally.

But just as importantly, ICON will enable us to thrive as a system of Catholic schools.

ICON will ensure all schools, regardless of size, resourcing or location, will have access to sophisticated administration applications, and teaching and learning tools, so that students in all Victorian Catholic schools have access to the best of opportunities. ePlan and eLearn will inform and assist us to understand, compare and tailor teaching and learning practices for each student.

Thank you for your ongoing support for this important strategic endeavor.

Stephen Elder
Executive Director


ICON eAdmin training for Group 1 schools

The focus for the first half of this year has been on implementing ICON eAdmin in schools in the dioceses of Ballarat and Sandhurst called Group 1 schools. ICON staff are working in collaboration with diocesan staff to provide support and guidance to the Group 1 schools’ principals and staff.

ICON eAdmin training for these schools is almost complete. The participating administration staff have all shown fantastic dedication, determination and willingness to learn and succeed. This training has been augmented by eAdmin Change workshops for principals and school leaders.

The Group 1 schools are scheduled to commence going live during the Term 2 school holidays.

Catholic Education Melbourne (CEM) Shared Services

A key learning from the pilot schools is that the introduction of modern enterprise technology and processes requires significant investment in the development of school administration staff skills and knowledge in order to ensure the benefits from the ICON strategy are realised. ICON staff are currently working collaboratively with six ICON pilot schools to provide shared accounting processing services.

The goal for Catholic Education Melbourne Shared Services is to offer this optional service as part of the ICON rollout to primary schools in 2019, reducing the transition impact on schools and supplementing existing school administration capability. We believe this has the potential to provide substantial benefits to primary schools in particular, including:

  • Principals will be able to focus the efforts of administration staff towards student-centred activities and broader school community engagement.
  • Principals will be able to retain their focus on being an educational leader within a Catholic environment.
  • Administration officers will be assisted to meet compliance requirements in a more streamlined and supported manner.
  • Schools will be able adapt more effectively and efficiently to changing regulatory and governance requirements and stakeholder expectations.

Principals will still be required to determine how they will access the necessary business expertise to support decision-making and to meet their ongoing accountabilities around compliance and financial outcomes.

The Shared Services are being developed for primary schools in the Archdiocese of Melbourne, however, in the future the services could be more widely available if principals believe it is appropriate for their individual circumstances. The dioceses of Ballarat, Sandhurst and Sale are developing their own arrangements for best providing support to their schools.

ICON eLearn

Under the governance of an ICON Diocesan eLearn Committee, a trial at Catholic Education Melbourne (CEM) Southern Region pilot schools is being conducted. The trial is focused on a change management and transformation framework to further progress three key eLearn outcomes:

  • student centred learning and teaching
  • co-construction and sharing of effective professional practice
  • parental engagement in student learning.

Within the scope of the trial is an assessment as to how effective the current technologies are in supporting the eLearn transformation and learning outcomes and how they can best be structured to maximise the target benefits. ICON provided technologies include Synergetic learning support modules and portals, G Suite, Hapara and ePlan.

At the same time, a project is underway to assess the infrastructure required to allow non-ICON student learning applications to efficiently integrate with ICON, ensuring secure and reliable data transfer to ePlan.

ePlan Pilot

An ePlan Pilot has commenced in two schools – St Louis de Montfort School, Aspendale and St Francis Xavier School, Frankston.

These schools have undertaken orientation training with the Southern Regional Office (CEM) team and have also been supported to commence developing plans to implement ePlan across their school.

Feedback received to date has been very positive and there is an eagerness within the school community to access ePlan.

ePlan is a business intelligence tool and requires accurate current and historical data from multiple sources to be effective.

The completion of the above mentioned infrastructure project, together with the development of the supporting commercial arrangements with third party vendors, will be critical prior to making ePlan more widely available.

Consistent with the ICON approach to date, we will ensure appropriate trialling and the capturing of lessons learned before full rollout.

G Suite (Google) for Education online courses

The ICON eLearn team has created 18 online courses on the suite of classroom collaboration tools offered by Google. More than 1,200 staff in Catholic schools have registered to undertake these courses. The ICON G Suite for Education online courses are regularly updated to reflect the latest changes to the G Suite Apps. Staff undertaking these courses receive feedback on their learning. Teachers completing the courses who enrol via My PL (IPLS), are accredited with professional learning hours based on Victorian Institute of Teaching (VIT) standards.

Staff interested in these courses can find them on the ICON Implementation Support Site or can register via My PL (IPLS) on the CEVN website.

CEV G Suite for Education instance

Catholic Education Victoria (CEV) has its own instance of G Suite for Education which schools are invited to join.

The benefits of joining the ICON CEV G Suite Instance are:

  • Administration support – the ICON G Suite Administrators will ensure all releases and changes to the G Suite instance are tested, released and communicated.
  • Service Desk support –the ICON G Suite Service desk staff can provide direct support to schools in the CEV G Suite instance.
  • Free access to Hapara – this third-party application provides a suite of learning management tools that make it easier for teachers to view and manage students' online work. This is provided free to schools in the CEV G Suite instance.

Those schools interested in finding out more about the CEV G Suite instance are invited to submit an Expression of Interest form.

For more information refer to the CEV G Suite for Education instance fact sheet.

Contact ICON

For all enquiries or to provide feedback about ICON, email the ICON Project Team on icon@cecv.catholic.edu.au.

For ICON school support, contact the service desk via email ictsupport@cem.edu.au or by phone on 03 9267 0422.

The service desk contact hours are 8.00 am – 5.30 pm.