Privacy - Google Workspace for Education
Privacy policy and collection notice
When a school chooses to use Google Workspace for Education applications with their students it is essential that schools update their privacy policy and collection notices to reflect the use of these technologies.
The sample Privacy Policy and Collection Notice for schools available on the Catholic Education Victoria Network (CEVN) site under Compliance > Privacy. These documents provide wording for the use of Google Workspace for Education applications with students.
Schools can access the sample privacy documents on CEVN.
Access to Google applications by schools to meet child safety standards – advice for schools
Schools making decisions about using Google Core Services and Additional Services should understand the risks and responsibilities associated with these services.
The following Google Services are available through the CEV Google Workspace for Education instance: Core Services and Additional Services.
Some Google Services may have age restrictions. Schools should understand that Parental consent must be sought before allowing any students under the age of 18 to use Additional Services. The standard collection notice does not cover this consent.
Schools are asked to:
in conjunction with their Google administrators, understand the settings for Google services and make decisions about associated risks
consider requesting that ‘Additional Services’ be enabled/disabled for the various users in the school (this will be managed through Google Organisational Units at the school level)
ensure they obtain Parental consent to allow any students under the age of 18 to use Additional Services
update their child safety risk registers, as appropriate.
Updates to the privacy policy and collection notice
It is important that schools take all reasonable steps to ensure their parent community is informed about any updates to the Standard Collection Notice and Privacy Policy.
Sample text for notifying updates to the privacy policy and collection notice
Schools should refer to the resources on CEVN under Compliance/ Privacy, for sample text when notifying parents about the use of tools such as Google Workspace for Education and any updates to the privacy policy.