MACS Shared Services
About ICON Shared Services Centre
The ICON Shared Services Centre is a function that sits within the Melbourne Archdiocese Catholic Schools. It was designed to work collaboratively with schools to achieve the following outcomes:
the provision of cost-effective Services to support your learning and student welfare objectives;
to reduce the administrative burden on the School, which in turn can allow school staff to spend more time focusing on supporting students and Teachers;
to assist schools to meet their compliance obligations and meet reporting obligations to all stakeholders; and
to ensure your Staff have access to accurate and relevant information.
Information about the MACS Shared Services Centre can be found in this fact sheet.
This falls within the ICON vision to “support enhanced student learning and enable school administrative processes to be more efficient and effective by providing a technology platform and support to enable school leaders, teachers and staff to collaborate and bring about new ways of working that optimise student learning outcomes, and optimise school administration”. See the Contact page for details.
MACS Shared Services Administration Forums
MACS Shared Services Administration forums are held each fortnight with the following regional schedule:
• Western Region: 1pm-2pm Tuesday
• Southern Region: 10am-11am Wednesday
• Northern Region: 1pm-2pm Monday
• Eastern Region: 1pm - 2pm Thursday
Please contact kellicott@macs.vic.edu if you require the meeting invitation to be sent to you.
Presentations can be found in the MACS Shared Services Administration Forums folder.
Main Functions of the ICON Shared Service Centre
The ICON Shared Services Centre is comprised of a number of different teams, which each aim to work collaboratively with schools to reach the objectives outlined above. These comprise:
The Payroll Team works collaboratively with schools and other governing bodies to ensure school employee records and pays are processed accurately and timely. Activities also include, preparation and transmission of Superannuation using Super-stream reporting, Pay-as-You-Go ("PAYG")tax submission of payroll data to the Australian Taxation Officer (ATO) via Single Touch Payroll (STP) reporting and other external payroll deduction providers.
The Accounts Payable Team has been set up to support schools in relation to setting up suppliers within the eFIN application, and the processing and disbursement of invoices and other payables.
The General Ledger Team supports schools in the preparation of bank reconciliations and prepares monthly reconciliation packages to comply with the requirements of the Finance and Administrative Procedures Manual.
The Taxation Team supports schools in the preparation of their monthly/quarterly Business Activity Statements, monthly Pay-as-You-Go ("PAYG") Instalment Activity Statement and their annual Fringe Benefits Tax Return. They also prepare a number of taxation related reconciliations.
For support, school staff can contact the service desk any time via email at ictsupport@macs.vic.edu.au or via phone 03 9267 0422 between 8.00am–5.30 pm.