MACS Shared Services

About ICON Shared Services Centre

The ICON Shared Services Centre is a function that sits within the Melbourne Archdiocese Catholic Schools. It was designed to work collaborative with schools to achieve the following outcomes:

  • the provision of cost-effective Services to support your learning and student welfare objectives;

  • to reduce the administrative burden on the School, which in turn can allow school staff to spend more focusing on supporting students and Teachers;

  • to assist schools to meet their compliance obligations and meet reporting obligations to all stakeholders; and

  • to ensure your Staff have access to accurate and relevant information.

This falls within the ICON vision to “support enhanced student learning and enable school administrative processes to be more efficient and effective by providing a technology platform and support to enable school leaders, teachers and staff to collaborate and bring about new ways of working that optimise student learning outcomes, and optimise school administration”.

School Engagement Officers (SEO) work directly with MACS ICON primary schools to assist with delivering end to end best practice administration processes and reduce administration overheads. With a collaborative approach, SEOs are the communication conduit between ICON teams and primary schools. See the Contact page for details.

MACS Shared Services Principals and Admin Forums

MACS Shared Services Principals and Admin Forum are held each fortnight on Tuesday from 10:00 - 11:00 am.

Presentations can be found in the MACS Shared Services Principal and Admin Forum folder.

Latest presentations: Tuesday 26 July, Tuesday 12 July

Main Functions of the ICON Shared Service Centre

The ICON Shared Services Centre is comprised of a number of different teams, which each aim to work collaboratively with schools to reach the objectives outlined above. These comprise:

  • The Payroll Team works collaboratively with schools and other governing bodies to ensure school employee records and pays are processed accurately and timely. Activities also include, preparation and transmission of Superannuation using Super-stream reporting, Pay-as-You-Go ("PAYG")tax submission of payroll data to the Australian Taxation Officer (ATO) via Single Touch Payroll (STP) reporting and other external payroll deduction providers.

  • The Accounts Payable Team has been set up to support schools in relation to setting up suppliers within the eFIN application, and the processing and disbursement of invoices and other payables.

  • The General Ledger Team supports schools in the preparation of bank reconciliations and prepares monthly reconciliation packages to comply with the requirements of the Finance and Administrative Procedures Manual.

  • The Taxation Team supports schools in the preparation of their monthly/quarterly Business Activity Statements, monthly Pay-as-You-Go ("PAYG") Instalment Activity Statement and their annual Fringe Benefits Tax Return. They also prepare a number of taxation related reconciliations.