Payroll
This page contains information pertaining to the ICON Shared Services Payroll Team:
Functions performed by the ICON Shared Services Centre Payroll Team
Provides references to some key 'Quick Reference Guides'
Provides information on how to contact the relevant team(s) within the Shared Services Centre
Core Functions of the Payroll Team
The ICON Shared Services Centre Payroll Team is a part of the ICON Shared Services Centre which works collaboratively with the schools in relation to the set-up and maintenance of employee records within the eHR application and with the processing and disbursement of payroll payments including: salary payments, superannuation payments and salary packaging payments.
Schools that have elected to utilise the ICON Shared Services Centre can contact the ICON Shared Services Centre Payroll Team through the Payroll centralised email. The different services are summarised below.
Employee Masterfile maintenance including some steps in the onboarding new employees, entering any changes to allowances and higher duties, entering variations to employee employees, changing employee bank details, and terminating employees in the eHR application.
Recognition and process of leave taken by staff during the year, such as paid parental leave and long service leave. Please note that the processes in relation to the reimbursement of these funds is unchanged under the ICON environment. For example, LSL reimbursements can be requested via this link.
Processing of salary deductions, salary packaging (including variations and new agreements) into eHR.
Processing of timesheets received and additional hours provided to the ICON Shared Services Centre
The preparation of your regular fortnightly payroll report for approval, as well as the payment batch for the school’s signatories to approve in the bank. Similarly, the fortnightly superannuation and salary packaging reports are provided for approval, as well as the payment batch for the school’s signatories to approve in the bank. This includes payments in relation to pro-rata holiday pays.
Monthly reporting in relation to single-touch payroll and the generation of annual payment summaries
Any other enquiries from the school or their associates in relation to payroll calculations and processing and / or any of the items that’ve been outlined above.
Please refer to Employee Relations for support in relation to the generation of new employee contracts, and salary assessment support and any queries in this space.
Hot Topics
The following are hot topics for which additional support can be obtained as required:
New Employees and Employee Detail Changes
Timesheets and Additional Hours
Leave Taken
Key References
Shared Services ePortal - Letter(s) of Appointment eForms User Guide
The Workforce Planning School Support folder - provides schools with documents required to assist in the delivery of the key events within the workforce planning calendar that are required between now and the end of the school year.
2023 Calendar – F1 MACS Shared Services Pay Run Schedule.pdf
2023 Calendar – F2 MACS Shared Services Pay Run Schedule.pdf
Key Contacts
All contact to the ICON Shared Services Centre Payroll Team should be made through the Centralised Payroll email at cecv-centralised-payroll@cev.vic.edu.au.